Qashio for Hospitality

‍Managing Hospitality Expenses with Qashio

The hospitality industry is complex, requiring businesses to keep up with advancing technologies, changing customer behaviours, and industry trends. These rapid shifts often introduce new costs, from inventory management software and marketing tools to payment plan setups for key services. While it may seem convenient to use a single corporate card for all expenses, this approach can not only cost you more money, but will also take up a lot of time when it is time to balance your finances.

Qashio makes sure that you keep within budget with our corporate cards that can be configured with custom limits and integrate directly into your accounting software.

Streamline Inventory and Subscription Costs

Tracking multiple software subscriptions, vendor payments, and inventory financing arrangements can be overwhelming. With Qashio’s unlimited virtual and physical corporate cards, each expense—whether it’s for inventory control or monthly subscription costs—can have its own card with a designated spending limit and controls. This structure ensures all purchases align with budgeted limits, reducing the risk of excess charges and simplifying the balancing of your finances.

Visa, Staffing, and Trade Licences

Handling visa payments and onboarding costs is a routine but costly process. Using Qashio’s corporate cards, you can set limits for government-related expenses, ensuring costs for visas and trade licences are managed effectively. By designating cards for specific payments, your team gains visibility into vendor-specific spending, from visa fees to inventory financing for UAE-based suppliers, creating a smoother process for all recurring expenses.

Marketing and Software Expenses

As your business expands, managing expenses for digital marketing, email tools, and other software subscriptions becomes essential. Tracking costs for software like POS systems and inventory lookup tools is key to maintaining a stable cash flow. Qashio’s virtual cards allow you to manage subscriptions with ease, setting limits to prevent overcharges and providing real-time insights into each transaction. This makes it easier to record and review marketing and inventory expenses in your financial statements, helping you stay within budget.

Utility Costs and Other Regular Expenses

Managing utility bills, insurance, employee transport, and even pest control can become overwhelming without the right tools. By using Qashio, each transaction is recorded instantly, allowing you to control monthly utility costs and align them with your budget. All receipts are uploaded through our app, streamlining the financial reporting process and reducing hours spent reconciling expenses. This approach helps you balance inflows and outflows, so your cash flow remains predictable. 

Vehicle-Related Expenses

For companies with vehicles, fuel, maintenance, and toll costs add up fast. With Qashio’s corporate cards, you can assign spending limits to specific categories like fuel or maintenance, providing quick access to funds for employees on the go. This setup minimises the use of cash or personal funds, ensuring spending on vehicle expenses aligns with your company’s budgeted goals.

Qashio’s solutions make it simple to handle all aspects of hospitality expenses. By enabling inventory financing for startups or SMEs, tracking utility expenses, and setting limits on each financial transaction, Qashio helps you manage both inflows and outflows, balancing your finances and reducing stress for your finance team.

Reach out to one of our specialists today and learn how your company can create unlimited corporate credit cards for company spending today!