Seamless Expense Management with Accounting & ERP Integrations

Automate and streamline your financial processes by integrating Qashio with your accounting and ERP systems. Sync expenses, invoices, and reimbursements in real time for accurate, efficient financial management.

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Why Choose Qashio for Integrations?

Seamless Integration with Accounting and ERP Systems

Qashio integrates smoothly with popular accounting platforms (e.g., QuickBooks, Xero, Sage) and ERP systems (e.g., Oracle, SAP, NetSuite), enabling automatic synchronization of expenses, invoices, and reimbursements. This eliminates manual data entry, improving efficiency and reducing errors.

Real-Time Data Sync for Accurate Financial Reporting

With Qashio’s integrations, financial data is synced in real time, ensuring that all systems reflect the latest transactions. This enhances the accuracy of financial reports and helps businesses make timely, informed decisions.

Customizable Field Mapping for Tailored Workflows

Qashio offers flexible integration features, allowing businesses to map custom fields like project codes, department codes, and expense categories. This ensures that data flows seamlessly between systems, tailored to the company’s specific needs.

Target Users

What’s included?

Accounting Systems Integration

Sync expense data directly with popular accounting systems (e.g., QuickBooks, Xero, Sage) to automate financial reconciliation and reporting.

ERP Integration

Integrate with major ERP systems (e.g., Oracle, SAP, NetSuite, Microsoft Dynamics) to ensure that all expense-related data, such as invoices, reimbursements, and expense reports, flow into the broader enterprise resource planning framework.

Real-Time Sync

Automatically sync expense transactions, reimbursements, invoices, and card payments in real-time, ensuring that the latest data is available across all platforms.

Expense Categories Mapping

Map expense categories in the expense management system to the corresponding categories in the ERP or accounting software, ensuring consistent reporting across systems.

Tax & VAT Handling

Automatically sync tax and VAT details for each transaction, ensuring compliance and accurate tax reporting in accounting and ERP systems.

Custom Field Mapping

Set up custom field mapping to ensure that any specific data fields required by the ERP or accounting system (e.g., department codes, project codes) are captured and synced seamlessly.

Accounting Systems Integration

Sync expense data directly with popular accounting systems (e.g., QuickBooks, Xero, Sage) to automate financial reconciliation and reporting.

ERP Integration

Tax & VAT Handling

Automatically sync tax and VAT details for each transaction, ensuring compliance and accurate tax reporting in accounting and ERP systems.

Custom Field Mapping

Set up custom field mapping to ensure that any specific data fields required by the ERP or accounting system (e.g., department codes, project codes) are captured and synced seamlessly.

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How does it work?

Automated Financial Reconciliation

Sync all expense data with the ERP system, allowing automatic reconciliation of expenses with financial records, reducing manual intervention and errors.

Budget Management

Expenses synced to the ERP system can be matched against predefined budgets, allowing finance teams to track actual spending in real-time and adjust budgets accordingly.

Approval Workflow Integration

Sync approval statuses from the expense management platform with ERP systems to ensure that only approved expenses are pushed to accounting and financial records, maintaining compliance with organizational policies.

Multi-Department Reporting

Expenses from different departments can be synced with the ERP, ensuring that department-level reports are accurate and updated in real time.

Project Expense Tracking

Sync project-related expenses to ERP systems to allocate costs directly to projects, ensuring accurate cost tracking for client billing, project analysis, and profitability assessments.

Vendor Management

Automatically sync invoices and payments from specific vendors with the ERP system, ensuring accurate and timely payment tracking, vendor performance analysis, and audit readiness.

Multi-Entity Reporting

For companies with multiple entities or subsidiaries, expenses from each entity can be synced to the ERP system, enabling consolidated reporting across the organization while maintaining entity-level financial tracking.

Tax Compliance & Reporting

Sync VAT and other tax-related expenses with the ERP system to ensure tax compliance and simplify preparation for tax filings.

Benefits

Reduced Manual Entry

Automates the transfer of expense data, eliminating the need for manual input and reducing the risk of human error.

Real-Time Data Flow

Ensures that financial teams have the most up-to-date expense data in accounting and ERP systems.

Improved Accuracy

Syncing data across systems ensures that financial records are accurate and consistent.

Effortless Reporting

Allows finance teams to generate reports that incorporate both expenses and broader financial data.

Better Compliance

Ensures tax and financial compliance by maintaining accurate records of expenses, VAT, and transactions.

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Success Stories

Before Qashio, we struggled with manual expense tracking, time-consuming reconciliations, and inefficient communication with employees. Qashio has streamlined these processes, providing a centralized platform for all expense-related activities.

Puja Lakhotia

Finance Director

The mobility that we experience with Qashio cards really saves us time when there are urgent and important purchases from any of the restaurants or office departments.

Saqib Malik

Finance Manager

We've been working with Qashio for nearly a year, and it's made a significant difference in how we manage our petty cash and streamline our accounting processes.

Levi McGrattan

Chief Operating Officer

Frequently Asked Questions

What are the benefits of integrating Qashio with my ERP system?

Integrating Qashio with your ERP system automates financial reconciliation, improves budget tracking, enables real-time expense monitoring, enhances project expense tracking, and ensures compliance with tax and financial policies.

How does Qashio’s integration help with VAT and tax compliance?

Qashio automatically syncs tax and VAT details for each transaction with accounting and ERP systems, ensuring compliance with tax regulations and simplifying VAT reporting and filing.

Can I map custom fields between Qashio and my ERP or accounting system?

Yes, Qashio allows custom field mapping, enabling you to sync specific data fields like department codes, project codes, or custom expense categories for seamless integration with your ERP or accounting systems.

How does real-time sync work in Qashio’s integrations?

Qashio provides real-time synchronization of expense transactions, card payments, reimbursements, and invoices with accounting and ERP systems, ensuring that up-to-date financial data is always available across all platforms.

How does Qashio integrate with ERP systems?

Qashio integrates with major ERP systems like Oracle, SAP, NetSuite, and Microsoft Dynamics. This allows expense data, invoices, and reimbursements to flow directly into the broader enterprise resource planning framework for streamlined financial processes.

What accounting systems can Qashio integrate with?

Qashio integrates with popular accounting software such as QuickBooks, Xero, and Sage, allowing seamless syncing of expense data for automated financial reconciliation and reporting.

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Seamless Expense Management with Accounting & ERP Integrations

Why Choose Qashio for Integrations?

Seamless Integration with Accounting and ERP Systems

Real-Time Data Sync for Accurate Financial Reporting

Customizable Field Mapping for Tailored Workflows

Target Users

Finance Teams

Company Admins

IT Teams

What’s included?

Accounting Systems Integration

ERP Integration

Real-Time Sync

Expense Categories Mapping

Tax & VAT Handling

Custom Field Mapping

Accounting Systems Integration

ERP Integration

ERP Integration

ERP Integration

Tax & VAT Handling

Custom Field Mapping

How does it work?

Automated Financial Reconciliation

Budget Management

Approval Workflow Integration

Multi-Department Reporting

Project Expense Tracking

Vendor Management

Multi-Entity Reporting

Tax Compliance & Reporting

Benefits

Reduced Manual Entry

Real-Time Data Flow

Improved Accuracy

Effortless Reporting

Better Compliance

Success Stories

Puja Lakhotia

Saqib Malik

Levi McGrattan

Puja Lakhotia

Saqib Malik

FITT Meals

Frequently Asked Questions

What are the benefits of integrating Qashio with my ERP system?

How does Qashio’s integration help with VAT and tax compliance?

Can I map custom fields between Qashio and my ERP or accounting system?

How does real-time sync work in Qashio’s integrations?

How does Qashio integrate with ERP systems?

What accounting systems can Qashio integrate with?

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