Seamless Expense Management with Accounting & ERP Integrations

Automate and streamline your financial processes by integrating Qashio with your accounting and ERP systems. Sync expenses, invoices, and reimbursements in real time for accurate, efficient financial management.

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Why Choose Qashio for Integrations?

Seamless Integration with Accounting and ERP Systems

Qashio integrates smoothly with popular accounting platforms (e.g., QuickBooks, Xero, Sage) and ERP systems (e.g., Oracle, SAP, NetSuite), enabling automatic synchronization of expenses, invoices, and reimbursements. This eliminates manual data entry, improving efficiency and reducing errors.

Real-Time Data Sync for Accurate Financial Reporting

With Qashio’s integrations, financial data is synced in real time, ensuring that all systems reflect the latest transactions. This enhances the accuracy of financial reports and helps businesses make timely, informed decisions.

Customizable Field Mapping for Tailored Workflows

Qashio offers flexible integration features, allowing businesses to map custom fields like project codes, department codes, and expense categories. This ensures that data flows seamlessly between systems, tailored to the company’s specific needs.

Target Users

Finance Teams

Automated synchronization of expense data with accounting and ERP systems, improving reporting accuracy.

Company Admins

Manage integration processes, ensuring that all financial data is synced and aligned across multiple systems.

IT Teams

Configure and maintain integrations to ensure smooth data flow between systems.

What’s included?

Accounting Systems Integration

Sync expense data directly with popular accounting systems (e.g., QuickBooks, Xero, Sage) to automate financial reconciliation and reporting.

ERP Integration

 Integrate with major ERP systems (e.g., Oracle, SAP, NetSuite, Microsoft Dynamics) to ensure that all expense-related data, such as invoices, reimbursements, and expense reports, flow into the broader enterprise resource planning framework.

Real-Time Sync

Automatically sync expense transactions, reimbursements, invoices, and card payments in real-time, ensuring that the latest data is available across all platforms.

Expense Categories Mapping

Map expense categories in the expense management system to the corresponding categories in the ERP or accounting software, ensuring consistent reporting across systems.

Tax & VAT Handling

Automatically sync tax and VAT details for each transaction, ensuring compliance and accurate tax reporting in accounting and ERP systems.

Custom Field Mapping

Set up custom field mapping to ensure that any specific data fields required by the ERP or accounting system (e.g., department codes, project codes) are captured and synced seamlessly.

Accounting Systems Integration

Sync expense data directly with popular accounting systems (e.g., QuickBooks, Xero, Sage) to automate financial reconciliation and reporting.

ERP Integration

 Integrate with major ERP systems (e.g., Oracle, SAP, NetSuite, Microsoft Dynamics) to ensure that all expense-related data, such as invoices, reimbursements, and expense reports, flow into the broader enterprise resource planning framework.

ERP Integration

 Integrate with major ERP systems (e.g., Oracle, SAP, NetSuite, Microsoft Dynamics) to ensure that all expense-related data, such as invoices, reimbursements, and expense reports, flow into the broader enterprise resource planning framework.

ERP Integration

 Integrate with major ERP systems (e.g., Oracle, SAP, NetSuite, Microsoft Dynamics) to ensure that all expense-related data, such as invoices, reimbursements, and expense reports, flow into the broader enterprise resource planning framework.

Tax & VAT Handling

Automatically sync tax and VAT details for each transaction, ensuring compliance and accurate tax reporting in accounting and ERP systems.

Custom Field Mapping

Set up custom field mapping to ensure that any specific data fields required by the ERP or accounting system (e.g., department codes, project codes) are captured and synced seamlessly.
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How does it work?

Automated Financial Reconciliation

Sync all expense data with the ERP system, allowing automatic reconciliation of expenses with financial records, reducing manual intervention and errors.

Budget Management

Expenses synced to the ERP system can be matched against predefined budgets, allowing finance teams to track actual spending in real-time and adjust budgets accordingly.

Approval Workflow Integration

 Sync approval statuses from the expense management platform with ERP systems to ensure that only approved expenses are pushed to accounting and financial records, maintaining compliance with organizational policies.

Multi-Department Reporting

 Expenses from different departments can be synced with the ERP, ensuring that department-level reports are accurate and updated in real time.

Project Expense Tracking

Sync project-related expenses to ERP systems to allocate costs directly to projects, ensuring accurate cost tracking for client billing, project analysis, and profitability assessments.

Vendor Management

Automatically sync invoices and payments from specific vendors with the ERP system, ensuring accurate and timely payment tracking, vendor performance analysis, and audit readiness.

Multi-Entity Reporting

For companies with multiple entities or subsidiaries, expenses from each entity can be synced to the ERP system, enabling consolidated reporting across the organization while maintaining entity-level financial tracking.

Tax Compliance & Reporting

Sync VAT and other tax-related expenses with the ERP system to ensure tax compliance and simplify preparation for tax filings.

Benefits

Reduced Manual Entry

Automates the transfer of expense data, eliminating the need for manual input and reducing the risk of human error.

Real-Time Data Flow

Ensures that financial teams have the most up-to-date expense data in accounting and ERP systems.

Improved Accuracy

Syncing data across systems ensures that financial records are accurate and consistent.

Effortless Reporting

Allows finance teams to generate reports that incorporate both expenses and broader financial data.

Better Compliance

Ensures tax and financial compliance by maintaining accurate records of expenses, VAT, and transactions.
Ready to Simplify Your Business Spending?

Discover how Qashio can streamline your expenses, while rewarding you for it. Start today!

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Success Stories

Before Qashio, we struggled with manual expense tracking, time-consuming reconciliations, and inefficient communication with employees. Qashio has streamlined these processes, providing a centralized platform for all expense-related activities.

Puja Lakhotia

Finance Director
The mobility that we experience with Qashio cards really saves us time when there are urgent and important purchases from any of the restaurants or office departments.

Saqib Malik

Finance Manager
We've been working with Qashio for nearly a year, and it's made a significant difference in how we manage our petty cash and streamline our accounting processes.

Levi McGrattan

Chief Operating Officer
Before Qashio, we struggled with manual expense tracking, time-consuming reconciliations, and inefficient communication with employees. Qashio has streamlined these processes, providing a centralized platform for all expense-related activities.

Puja Lakhotia

Finance Director
The mobility that we experience with Qashio cards really saves us time when there are urgent and important purchases from any of the restaurants or office departments.

Saqib Malik

Finance Manager
Play Video
We've been working with Qashio for nearly a year, and it's made a significant difference in how we manage our petty cash and streamline our accounting processes.

FITT Meals

Chief Operating Officer

Frequently Asked Questions

What are the benefits of integrating Qashio with my ERP system?

Integrating Qashio with your ERP system automates financial reconciliation, improves budget tracking, enables real-time expense monitoring, enhances project expense tracking, and ensures compliance with tax and financial policies.

How does Qashio’s integration help with VAT and tax compliance?

Qashio automatically syncs tax and VAT details for each transaction with accounting and ERP systems, ensuring compliance with tax regulations and simplifying VAT reporting and filing.

Can I map custom fields between Qashio and my ERP or accounting system?

Yes, Qashio allows custom field mapping, enabling you to sync specific data fields like department codes, project codes, or custom expense categories for seamless integration with your ERP or accounting systems.

How does real-time sync work in Qashio’s integrations?

Qashio provides real-time synchronization of expense transactions, card payments, reimbursements, and invoices with accounting and ERP systems, ensuring that up-to-date financial data is always available across all platforms.

How does Qashio integrate with ERP systems?

Qashio integrates with major ERP systems like Oracle, SAP, NetSuite, and Microsoft Dynamics. This allows expense data, invoices, and reimbursements to flow directly into the broader enterprise resource planning framework for streamlined financial processes.

What accounting systems can Qashio integrate with?

Qashio integrates with popular accounting software such as QuickBooks, Xero, and Sage, allowing seamless syncing of expense data for automated financial reconciliation and reporting.

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