Simplify Reimbursements and Invoice Management with Qashio

Qashio provides a comprehensive platform to streamline both employee reimbursements and invoice management. With flexible payment options and a centralized system for tracking and approvals, Qashio enhances control, reduces manual effort, and ensures compliance with company policies—all in one place.

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Why Choose Qashio for Reimbursements and Invoice Management?

Flexible Reimbursement Options

Qashio allows employees to choose from multiple reimbursement methods: add reimbursements to their salaries, direct payments to their corporate cards, or bank transfers. This flexibility ensures convenience for employees while simplifying processes for finance teams.

Centralized Invoice Tracking and Control

Manage all incoming invoices from a single dashboard, giving finance teams complete visibility into the status of each invoice—from submission to approval and payment. This ensures no missed or delayed payments and improves cash flow management.

Automated and Efficient Workflows

Qashio automates reimbursement and invoice approval workflows. Employees can submit expense claims or invoices with ease, while finance teams can quickly review, approve, or reject them, reducing manual work and accelerating processing times.

Multi-Layer Approval Workflows

For both reimbursements and invoices, Qashio supports multi-level approval workflows, ensuring compliance with company policies. Approvals are based on criteria such as amount, department, or vendor type, reducing errors and ensuring that the right people review each request.

Real-Time Tracking and Transparency

Both employees and finance teams can track the status of reimbursement requests and invoices in real-time through the Qashio dashboard. This visibility ensures full transparency from submission to payout or payment.

Real-Time Notifications and Reminders

Qashio sends automated notifications for pending approvals, upcoming due dates, and rejected requests. This reduces the risk of late payments and missed reimbursements, helping to maintain healthy employee and vendor relationships.

Target Users

Employees

Submit expenses and choose their preferred reimbursement method.

Finance Teams

Manage and process reimbursement requests efficiently across multiple payment methods.

Company Admins

Oversee reimbursement policies and ensure compliance with internal financial controls.

What’s included?

Pay by Salary

 Integrate expense reimbursements into the payroll process, automatically adding the approved amounts to employees' salaries during the next payroll cycle.

Pay by Qashio Card

Reimburse employees directly onto their Qashio corporate card, allowing immediate access to funds for future spending or withdrawal.

Pay by Bank Transfer

For situations where cash reimbursements are preferred, process and track cash payments manually or through the system, ensuring accurate record-keeping.

Expense Submission

Employees submit their reimbursement requests with receipts and details, choosing their preferred reimbursement method.

Approval Workflow

Once expenses are submitted, they go through an approval process before being processed for reimbursement, ensuring compliance with company policies.

Real-Time Tracking

Employees and finance teams can track the status of reimbursement requests in real-time, from submission to payout.

Pay by Salary

 Integrate expense reimbursements into the payroll process, automatically adding the approved amounts to employees' salaries during the next payroll cycle.

Pay by Qashio Card

Reimburse employees directly onto their Qashio corporate card, allowing immediate access to funds for future spending or withdrawal.

Pay by Bank Transfer

For situations where cash reimbursements are preferred, process and track cash payments manually or through the system, ensuring accurate record-keeping.

Expense Submission

Employees submit their reimbursement requests with receipts and details, choosing their preferred reimbursement method.

Approval Workflow

Once expenses are submitted, they go through an approval process before being processed for reimbursement, ensuring compliance with company policies.

Real-Time Tracking

Employees and finance teams can track the status of reimbursement requests in real-time, from submission to payout.
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Benefits

Flexibility for All

Employees and vendors can choose their preferred payment method for reimbursements or invoices.

Efficient Processes

Automate both reimbursement and invoice workflows, reducing manual tasks for finance teams.

Enhanced Compliance

Multi-layer approval workflows ensure that every reimbursement and invoice adheres to company policies.

Real-Time Clarity

Real-time tracking provides employees, vendors, and finance teams with full visibility into the status of requests.

Increased Efficiency

Automated notifications lower the risk of missed deadlines, improving relationships all around.

Improved Oversight

Provides a clear view of all pending, approved, or rejected reimbursements and invoices.
Ready to Simplify Your Business Spending?

Discover how Qashio can streamline your expenses, while rewarding you for it. Start today!

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Success Stories

Before Qashio, we struggled with manual expense tracking, time-consuming reconciliations, and inefficient communication with employees. Qashio has streamlined these processes, providing a centralized platform for all expense-related activities.

Puja Lakhotia

Finance Director
The mobility that we experience with Qashio cards really saves us time when there are urgent and important purchases from any of the restaurants or office departments.

Saqib Malik

Finance Manager
We've been working with Qashio for nearly a year, and it's made a significant difference in how we manage our petty cash and streamline our accounting processes.

Levi McGrattan

Chief Operating Officer
Before Qashio, we struggled with manual expense tracking, time-consuming reconciliations, and inefficient communication with employees. Qashio has streamlined these processes, providing a centralized platform for all expense-related activities.

Puja Lakhotia

Finance Director
The mobility that we experience with Qashio cards really saves us time when there are urgent and important purchases from any of the restaurants or office departments.

Saqib Malik

Finance Manager
Play Video
We've been working with Qashio for nearly a year, and it's made a significant difference in how we manage our petty cash and streamline our accounting processes.

FITT Meals

Chief Operating Officer

Frequently Asked Questions

What happens if a reimbursement request is rejected?

The request is returned to the employee with clear reasons for rejection, allowing them to make corrections if necessary.

Is there real-time tracking for reimbursement requests?

Yes, both employees and finance teams can track the status of each reimbursement request in real-time.

Can employees be reimbursed on their Qashio corporate card?

Yes, employees can choose to receive their reimbursements directly on their Qashio corporate card, allowing for immediate access to funds.

How does Pay by Salary work?

Approved expense reimbursements are automatically added to the employee’s next payroll, integrating seamlessly with existing payroll cycles.

What reimbursement methods are available through Qashio?

Qashio offers three methods: salary integration, Qashio corporate card payments, and bank transfers.

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