Expense Management Tool for Wholesale Distribution & Manufacturing Companies

Empower your business to improve your procurement processes, manage departmental budgets, and ensure precise financial oversight with the ability to create virtual and physical cards tailored to your operational needs.

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Key Challenges in Wholesale Distribution & Manufacturing

Budget Allocation for Operational Costs

Difficulty in accurately allocating and tracking expenses related to various operational areas, such as inventory production, logistics, and petty cash, which can lead to overspending and inefficient use of funds.

Technology & Equipment Expenses

Managing expenses for technology upgrades, machinery maintenance, and software subscriptions across various departments and projects can be complex and time-consuming.

Scaling Production & Distribution

The efficient management of costs associated with scaling production, expanding distribution networks, and increasing inventory levels, which is crucial for operational efficiency and overall growth.

Cash Flow Management

Balancing upfront investments in high-cost items, such as equipment and raw materials, which can strain cash flow and impact financial performance.

Supplier & Vendor Payments

Ensuring accurate expense reporting and timely supplier payments to maintain good relationships and ensure a smooth supply chain.

How Qashio Can Help

Budget Allocation for Operational Costs

Utilise Qashio’s custom categories and project-based tracking to accurately allocate and monitor expenses. Create specific budgets for inventory, production, logistics, and petty cash to ensure more control and precise allocation of funds. Set up real-time alerts to prevent overspending and ensure projects stay within budget.

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Technology & Equipment Expenses

Centralise all technology upgrades, machinery maintenance, and software subscriptions with Qashio. Create virtual cards for each expense and manage ongoing maintenance costs efficiently.

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Scaling Production & Distribution

Easily manage costs associated with increased inventory levels and operational costs with real-time financial insights. Our flexible software supports your growth phases with scalable expense management solutions.

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Cash Flow Management

Get real-time visibility into your company's spending patterns with Qashio’s intuitive dashboard for comprehensive financial oversight. Benefit from Qashio Finance for flexible financing options to bridge gaps between significant investments and ongoing operational costs, ensuring efficient cash flow management.

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Supplier & Vendor Payments

Automate payments and manage credit terms to maintain strong relationships and a smooth supply chain. Track all supplier and vendor transactions through Qashio’s expense management tools, ensuring transparency and accuracy.

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Success Stories

Before Qashio, we struggled with manual expense tracking, time-consuming reconciliations, and inefficient communication with employees. Qashio has streamlined these processes, providing a centralized platform for all expense-related activities.

Puja Lakhotia

Finance Director

The mobility that we experience with Qashio cards really saves us time when there are urgent and important purchases from any of the restaurants or office departments.

Saqib Malik

Finance Manager

We've been working with Qashio for nearly a year, and it's made a significant difference in how we manage our petty cash and streamline our accounting processes.

Levi McGrattan

Chief Operating Officer

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Frequently Asked Questions

How can Qashio help manage expenses across different operational areas?

Qashio provides a comprehensive solution for managing and tracking expenses related to inventory, production, logistics, and petty cash. You can create distinct budgets for various operational areas and use project-specific virtual cards to set spending limits. Detailed reports and real-time visibility help prevent overspending and ensure efficient use of funds.

Can Qashio handle international transactions for global suppliers and partners?

Yes, Qashio cards can be used for international transactions, though foreign exchange and cross-border fees will apply. Our real-time tracking and reporting features ensure that international expenses are monitored effectively, helping to manage your global operations within budget.

How does Qashio simplify the management of technology and equipment expenses?

Qashio provides a centralised platform to track all expenses related to technology upgrades, machinery maintenance, and software subscriptions. You can prefund a virtual card dedicated to managing specific subscriptions or multiple. This helps you to beter control spending and identify opportunities for cost optimisation across your tech stack.

How does Qashio integrate with existing ERP and accounting systems in the manufacturing industry?

Qashio integrates seamlessly with your ERP and accounting systems, providing real-time expense tracking, automated reconciliation, and detailed financial analytics. This integration enhances overall financial management and operational efficiency, ensuring smooth synchronisation with your existing systems.

How can Qashio assist with managing expenses during scaling production and distribution?

Qashio supports efficient financial management during growth phases by allowing you to establish scalable budgets for production, distribution, and inventory. You can create virtual cards, set up department-specific budgets, and use scalable approval workflows to maintain financial control as your operations expand.

How does Qashio help with managing supplier and vendor payments?

Qashio streamlines supplier and vendor payments by offering tools for timely payments. Automated workflows and real-time tracking ensure that payments are accurate and on time, helping to maintain strong supplier relationships and a smooth supply chain.

What reporting capabilities does Qashio offer for compliance and financial oversight in manufacturing?

Qashio provides robust reporting tools that support compliance and financial oversight. With detailed audit trails, custom approval workflows, and comprehensive reports, you can easily meet regulatory requirements, prepare for audits, and maintain transparency with stakeholders.

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Expense Management Tool for Wholesale Distribution & Manufacturing Companies

Key Challenges in Wholesale Distribution & Manufacturing

Budget Allocation for Operational Costs

Technology & Equipment Expenses

Scaling Production & Distribution

Cash Flow Management

Supplier & Vendor Payments

How Qashio Can Help

Budget Allocation for Operational Costs

Technology & Equipment Expenses

Scaling Production & Distribution

Cash Flow Management

Supplier & Vendor Payments

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Success Stories

Puja Lakhotia

Saqib Malik

Levi McGrattan

Puja Lakhotia

Saqib Malik

FITT Meals

Frequently Asked Questions

How can Qashio help manage expenses across different operational areas?

Can Qashio handle international transactions for global suppliers and partners?

How does Qashio simplify the management of technology and equipment expenses?

How does Qashio integrate with existing ERP and accounting systems in the manufacturing industry?

How can Qashio assist with managing expenses during scaling production and distribution?

How does Qashio help with managing supplier and vendor payments?

What reporting capabilities does Qashio offer for compliance and financial oversight in manufacturing?

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CFO Conference Middle East 2024

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5 Ways to speed up employee reimbursements